Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
JeggNegg
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Sign Up14:59 PM, 22nd February 2023, About 2 years ago
i am am doing my best to support my family manage the handful of buy 2 lets we own. in total we currently have 4 tenants.. i am aware mould in properties is an issue, and before Christmas 2022 there was a small black patch on a wall in my home. Our home has an EPC rating of 'C'.
but to be energy efficient we switched off some radiators, in rooms we were not using, and reduced the room thermostats etc. and i assume that was the reason the mould formed.
so i opened all the air vents on every window in the house and the mould has now gone. yes we did also dry a few cloths on top of 1 radiator.
so what can i do for my fantastic tenants? other than check they do not have a problem, currently. educate my tenants if they do have any signs of mould?. but if a tenant continues to carry- out 'bad practice' landlords surely are not responsible. in fact if a tenant does not do all they can to prevent mould who is responsible for any damage to the property?
i fully understand many tenants and landlords are struggling with getting the balance correct of warmth and ventilation and cash affordability, but looking to blame someone else all the time is surely not the way forwards. Even if all properties had an EPC of 'C' and above that is not going to STOP the growth of mould!, it might help.
SO how do we resolve this health issue? who is going to lead it? ALL Parties have to understand:- 1/. what mould requires to grow,
2/. how to remove it and prevent it returning to their own home.
Rod
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Sign Up15:00 PM, 22nd February 2023, About 2 years ago
The only thing this proposal would add is defined timetables for response, investigation and action.
If local authority licencing schemes actually inspected the properties at the commencement of the licence, this would reinforce the condition report provided with check-in inventories. Unfortunately, Southampton are the only authority who provide this, as a result of the scheme they agreed with iHowz and local landlords
https://ihowz.uk/southampton-licensing/
As Mick indicates, some local authorities are providing funding for EPC works, whether fully funded for tenants on benefits or on a matched funding basis, such as this scheme by Westminster
https://ihowz.uk/southampton-licensing/
As many of those who have posted highlight, the most common cause of damp tends to be tenants who either through lack of knowledge or apathy fail to carry out the standard tenancy requirements to keep the property ventilated and heated.
Many landlords provide their tenants with an information pack at move in which in addition to information on meters, stopcocks and appliances will advise their tenants how to avoid mould and damp as well as vermin.
iHowz continue to press the Government to publish their new MEES requirement and EPC standards and in our letter to the Chancellor requested funding to help meet these.
https://ihowz.uk/category/campaigns/
In the meantime, we could monitor the temperature and humidity in our properties with a thermo-hygrometer but most of these depend on wifi as well as tenants not tampering with them.
Karen
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Sign Up15:52 PM, 22nd February 2023, About 2 years ago
Reply to the comment left by Jonathan Cocks at 22/02/2023 - 14:59
A friend has told me about a neighbours house that has been insulated from the outside. They now have black mould in rooms inside and water running down the wall. I assume because the building cannot breathe any more, being an older house. So no I do not think there is much correlation between an EPC and the possibility of mould and damp. It depends a lot on the lifestyle of the people living in the property.
Paul Essex
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Sign Up17:49 PM, 22nd February 2023, About 2 years ago
In my local supermarket there are government energy saving leaflets to pick up which actually suggests covering windows in film to eliminate all draughts (and of course nothing about trickle vents / risk of damp).
Rod
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Sign Up17:52 PM, 22nd February 2023, About 2 years ago
Here's the link for the Westminster scheme
https://www.westminster.gov.uk/housing/private-sector-housing/landlords/landlord-energy-grant-scheme?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term=
Jack Craven
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Sign Up19:24 PM, 22nd February 2023, About 2 years ago
Even with an A rated property if the people who live there dry their clothes indoors and do not ventilate or heat correctly they will still experience damp. Simples
JamesB
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Sign Up22:53 PM, 22nd February 2023, About 2 years ago
I hate to say it, but some people seem to attract mould, I have noticed that over nearly 30 years of being a landlord.
eg I can give examples of an hmo rooms which never got any mould with their various occupants over many years then got loads with one person for a tenancy, then never got any again for the next decade once they have moved on.
This was also categorically proven to me when I let 4 rooms in my former large family home. I could have easily let 8 rooms, I just wanted to keep the house nice as it was a short term measure for a year. It should have been the dream shared house. I had lived in it for 14 years with 4 children and it was immaculate. It subsequently sold for a million in 2017, so I reckon it was an ok place. One girl moved into the large front bedroom. She had come to me moaning about her terrible flat that she had no choice but to move from because it had been riddled with damp and mould and the landlord had done nothing. She was so delighted to move into a really clean modern house. I sympathised and assured her that in our home she didn't need to worry about that. Fast forward 3 months and she was making my life hell. She had mould all over her walls, on her clothes and everything. The issue was entirely her and it left with her. I have no idea what on earth she was actually doing though.
I am trying to get out of being a landlord as fast as I can now. I have no desire to be on the hook for people that don't know how to live.
Mick Roberts
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Sign Up5:50 AM, 23rd February 2023, About 2 years ago
Reply to the comment left by JamesB at 22/02/2023 - 22:53
Ha ha yes JamesB,
As soon as someone rings me asking for a house & says I've got to move cause this house got mould & my Landlord won't do anything about it, I think Hmm Are we sure it's all the Landlords fault. They'll come to me & have mould again.
I've had same as u, same gals move into different new houses that I KNOW don't get mould ie. 1970's mordenish don't even need extractor in a bathroom (but I do on refurb) & the gal causes mould.
I had one woman I actually called Head of Environmental Health (good rapport with him) against me cause I din't know why this woman was getting mould in this modern house. She'd been with me 10+ years, no mould, moved into this house & now mould.
My Env Health mate who I said Imagine u prosecuting me as a Landlord & you looking for something wrong with the house. He established with his 10 years more experience with me, this new house, she'd now got 2 or 3 dogs sleeping upstairs with her on hallway next to bathroom all night emitting all this more moisture.
Smiffy
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Sign Up7:55 AM, 23rd February 2023, About 2 years ago
EPC targets are not specifically linked to mould preventing. They are linked to the Govt signing the Kyoto agreement in which we, as a nation, have to reduce greenhouse gas emissions.
The PRS has become an easy target as it is simple to pass an act forcing a rich landlord to spend on his properties, where they could never enforce it on the general public.
The simple fact that improved insulation "can" reduce mould has been jumped on, and is being used as a stick to beat us with, just because they can.
I think the easy solution for us is to create a "Mould Fact Sheet" for incoming tenants and serve it as a document with all the others. It could even be tailored for individual properties.
Nikki Palmer
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Sign Up8:07 AM, 23rd February 2023, About 2 years ago
This is not about EPC ratings, it's about education.
You could have a property with no heating on at all - that doesn't cause mould.
This is caused by cooking, showering, drying clothes indoors and not ventilating.
When will someone just say it how it is?
Education is only for those prepared to learn and when a high majority of people now will not accept responsibility for anything, it is unlikely that the facts will sink in.