Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Monty Bodkin
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Sign Up10:13 AM, 31st January 2015, About 10 years ago
Reply to the comment left by "Jonathan Clarke" at "31/01/2015 - 08:01":
Using your analogy;
"Ask me to drive to Lands End today and pay me £1000 I`m your man."
Ask me to drive to the end of the M5 and pay me £500, I'm your man.
The twisty bit from there to Lands End you can keep.
I get to have a late start driving a straight road and to knock off early whereas you are putting in 12 hour shifts on dodgy roads. If you are doing that 365 days a year as per landlording, then there is a fair chance the average landlord would be burnt out long before reaching early retirement.
Twice the income, twice the hassle.
Jonathan Clarke
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Sign Up10:39 AM, 31st January 2015, About 10 years ago
Reply to the comment left by "Monty Bodkin" at "31/01/2015 - 10:13":
Ah that`s where we differ I guess
I see it more like this
Twice the income
But not twice the hassle.
Yes I agree extra hassle while you learn.
Maybe an extra 30%.
Then maybe 15% extra hassle after a bit of practice and experience
Then 0% extra hassle when you fully know your stuff.
A tenant is a tenant to me whether working or LHA
Their hassle factor is constant and interchangeable
They are just people who need managing
Selection process is key to reducing hassle
Its the business model that excites me.
Tenants are really just an occupational hazard
Knowledge is power
Power then reduces hassle and delivers extra income
.
Robert M
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Sign Up10:52 AM, 31st January 2015, About 10 years ago
Hi Jonathan
I let to LHA tenants, both in self-contained properties and in HMOs, and I think your hassle factor percentages are somewhat optimistic, and from my experience I would perhaps add 20% to the % figures you've used, but it does vary widely from one tenant to another. However, you say that the selection process is the key, so I wondered if you could share some tips about selecting DSS/LHA tenants, to see if there's anything that you do in the selection process that I am failing to do?
Monty Bodkin
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Sign Up11:38 AM, 31st January 2015, About 10 years ago
Reply to the comment left by "Jonathan Clarke" at "31/01/2015 - 10:39":
It is not twice the income, generally speaking.
Unless you are cherry picking good case LHA against bad case non LHA.
The risk is commensurate with the reward.
"Yes I agree extra hassle while you learn.
Maybe an extra 30%.
Then maybe 15% extra hassle after a bit of practice and experience
Then 0% extra hassle when you fully know your stuff."
I think it is a lot more than 30% extra hassle but using your figures;
The 30% extra hassle stays constant.
A bit of practice and experience in non LHA and the hassle margin goes down by an equal amount.
Same reduction for both even when you fully know your stuff (if that is possible, I'm still learning).
When I naively started letting to tenants on benefits 15 years ago, the hassle factor was ,getting towards, twice as much.
15 years down the line, I've learnt a lot but the hassle factor is still, getting towards, twice the amount of non LHA.
The overall hassle factor has reduced massively but the difference remains the same.
Jonathan Clarke
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Sign Up14:51 PM, 31st January 2015, About 10 years ago
The selection and interview process is more or less the same. The paperwork is different.. The interview process is not essentially different because they are DSS or working. I look at the individual. What is their attitude, their personality, their approach towards renting a property off me not where the source of the rent is coming from.
I want basically 3 things from them.
1) Sort the rent out .
2) Keep the place reasonable
3) Dont upset the neighbours
If someone can give me a a specific difference between DSS and working people which separates the two types then please tell me. There isnt though. I accept some peoples have a pre conceived perception towards them and some people have had a bad experience with them so that yes that may disproportionally colour their judgement. If that happens on a regular basis then you have to look at your selection and interviewing skills as to where you are going wrong.
Many agents use a tick box 3 rd party reference system via e mail . Its crazy to rely on that . You need to spend time at least an hour interviewing your prospective tenant getting inside their heads as to what they are like. If you havent got the skills then find someone who does have the skill.
As I have said before their personality doesnt change if they lose their job or they get a job. They are the same people before and after. I have several who are part DSS and part working. They are not somehow Jekyll and Hyde characters.
So when you interview someone, interview them on the same basis as you would interview any prospective tenant. One has rent coming from the government one has rent coming from an employer. The actual source of the rent is not an issue. Its the person the person the person. If they have been brought up to pay their bills on time to keep their place clean and to be considerate to others they will behave like that throughout their lives job or no job.
As for the hassle factor . The knowledge is the hassle initially . But then when that is learned ( to a satisfactory level) then it is no hassle. I could start a job at tescos tomorrow shelf stacking . Its hassle I dont know the people I dont know where the staff room is or where the marmite should be stacked or what discount signs go where etc etc Its hassle . You go through a small pain barrier of learning But once I know where the marmite is stacked I have the knowledge so I`m ok.
So perhaps what we should look at is what people actually think and mean by `hassle` because I can give countless example where DSS tenants cause me far less hassle. What is hassle to you maybe not hassle to me in which case yes we will have to agree to disagree. So what do peeps really mean by DSS being extra hassle?
.
Monty Bodkin
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Sign Up17:50 PM, 31st January 2015, About 10 years ago
Reply to the comment left by "Jonathan Clarke" at "31/01/2015 - 14:51":
So what do peeps really mean by DSS being extra hassle?
For starters, a landlord is more likely to have to evict a tenants on benefits, there are around twice as many possession claims for those receiving benefits.
There are a number of factors for that and as you say, knowledge and tenant selection can alleviate a lot of it but the end result is the same- extra hassle.
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Sign Up17:57 PM, 31st January 2015, About 10 years ago
I have had 2 HB tenants.Both very nice properties and both tenants very pleased to live there because they could not afford to live there if not for HB.
First tenant, rent paid direct to me. Nice girl, but takes/took no responsibility for things. so played dumber than she was, called out my rep for all sorts of nonsense. rent got stopped when she went missing. she takes no responsibility for things, and plays the victim either the council or the landlord should/will sort everything out. Council guaranteed her rent, but note that they only guarantee I think it was for the first year, after the agreement goes periodic, guarantee no longer applies. She kept the place ok, but with her it was the hassle.I waiting for an eviction date, for her
2nd Tenant on HB but it paid to her, been there 8 years of so. keeps house very well. no problems until change in HB system a couple of years ago. I think that she decided to rob Peter to pay Paul at that introduction and went into arrears, and our relationship deteriorated.
she on a mission, has refused me access, claimed that I harassed her (all rubbish) gone onto facebook and told all kinds of nonsense, intimating that I tried to break in etc etc. complained to tenant liaison officer, based on her lies, fortunately i got an email train, so that amounted to nothing.
i think people are people, good bad and indifferent in all types.I wont rent to HB again, the main reason is that the standard advice given to HB tenants is not to move until court bailiff moves them out, so have to go through eviction proceedings, cost and hassle, and if any of you know about Bow County Court you know that means months for an so called Accelerated possession. also my properties in London, most HB tenants cant afford london properties, that a fact now. my flat HB rent is about 900, commercial rent is about 1300-1400. other property local housing allowance about 1200, commercial rate about 1600.
so I don't say all HB tenants are terrible, some are nice decent people, but for me the 1. attitude of their problems are of everybody elses making, 2 the advice of the council to stay until bailiff evicts. 3. the less rent HB provides, which will only get worse as welfare system tightens means that I wont rend to HB again.
Jonathan Clarke
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Sign Up22:47 PM, 31st January 2015, About 10 years ago
You advertise your cheap ex local authority high yielding flat
10 LHA prospective tenants apply
You interview well and discover that......
7 out of the 10 are hassle.
3 are fine and good
Simply select your 1 LHA tenant from the pool of 3 good ones.
If you do that each time where is this extra hassle emanating from
Dr Rosalind Beck
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Sign Up8:19 AM, 1st February 2015, About 10 years ago
I haven't read the whole thread - hopefully will later, as it's an interesting discussion. As I think I might have said, our worst tenants have not been on benefits. Personally I don't touch self-employed unless they've got a full-time working guarantor, so that I can get an attachment of earnings if necessary. That gives me peace of mind and we have implemented this once or twice. Also, it's no good if they don't earn enough as they have to earn a certain amount each month for an attachment to be actioned.
Actually, I don't see why people are so against tenants on benefits if they have a guarantor. The self-employed are a far greater risk as we have had people who have had the money to pay the rent but just chosen not to and/or they could have gone on benefits and get LHA and chose not to - and you can't predict that.
As a side-issue, it makes me think that the regulations should change so that landlords are able to claim LHA for tenants who refuse to do so or are too lazy to get around to it. I don't know how this would work, but it would be logical and just since we're the ones who stand to lose out.
Back to the main point: We have also had people with a good enough income to pay the rent who have also chosen to spend their salary on fags, booze and take-aways. But if they're self-employed it's worse as we then have no way of getting it. With those on benefits the loss would be far less as you can get direct payments pretty quickly (if not from the start like Jonathan manages).
Monty Bodkin
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Sign Up8:45 AM, 1st February 2015, About 10 years ago
You advertise your average price, average yielding flat.
10 working professional prospective tenants in full time employment apply.
You interview well and discover that......
3 out of the 10 are hassle.
7 are fine and good.
Simply select a working professional tenant from the pool of 7 good ones.
Half the hassle already, even at this stage.