Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Carole Wicklow
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Sign Up11:47 AM, 21st September 2021, About 3 years ago
Reply to the comment left by John at 21/09/2021 - 08:56
Presently the cost of taking on an independant loss adjuster would far outstrip our financial liabilities. We are looking at losing £5k in rent (which is taxable, so really £4k) and having to replace carpets etc. I believe the cost of a LA is 15% of the claim? Happy to be corrected on that one, so it is not presently worth it. I'm not really up to losing that fight. Were the insurance company to get antsy about the costs of the rebuild then maybe it would be worth it.
Martin
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Sign Up12:16 PM, 21st September 2021, About 3 years ago
Reply to the comment left by Carole Wicklow at 21/09/2021 - 11:41
How would you know if your tenant's had taken out their own contents insurance?
Clint
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Sign Up13:00 PM, 21st September 2021, About 3 years ago
Reply to the comment left by Carole Wicklow at 21/09/2021 - 11:47
I really cannot understand why you have not taken any notice of my post. I have dealt with insurance companies on many occasions and I seriously believe that what I have written, is your best course of action.
Anyway, you only can decide what is the best action for you to take if any or to bite the bullet and take the losses. I cannot say anymore than I have already stated.
Ian Narbeth
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Sign Up13:45 PM, 21st September 2021, About 3 years ago
Reply to the comment left by Clint at 21/09/2021 - 13:00
Clint,
I do not understand your criticism of Carole. As I have made clear in my posts, it is doubtful the insurers will pay out because the losses are the tenant's losses, not Carole's. I cannot see how getting into an argument with the insurance company and taking them to the ombudsman will help.
Nor do I agree with your statement that: "You can very easily read the insurance policy schedule yourself". I am an experienced solicitor and reading insurance policy terms and conditions is not an easy matter.
Clint
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Sign Up15:20 PM, 21st September 2021, About 3 years ago
Reply to the comment left by Ian Narbeth at 21/09/2021 - 13:45I can understand, that damage to the tenants personal possessions would not be covered by the policy however, if the policy covered the tenant’s temporary accommodation, storage and transport of their goods to their new alternative accommodation, and the cover is only not accepted as it is not written in the TA, I would totally disagree with the loss adjuster that it is not covered unless, the insurance policy wording specifically stated that the tenant is not covered for any of the above if it is not stated in the TA.
I am stating the above as, I have had successful loss of rent and other claims on more than one occasion where the claims were disputed by loss adjusters.
I personally have read many insurance policy schedules and have not found any difficulty in reading and understanding most of them so I would disagree with you that they are not an easy matter. In saying that, I am sure there would be some very complicated ones however, the ones that I have read relating to building insurance did not cause me much difficulty.
I believe the advice I have given is very sound advice.
Ian Narbeth
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Sign Up16:20 PM, 21st September 2021, About 3 years ago
Reply to the comment left by Clint at 21/09/2021 - 15:20
Clint, you say: " if the policy covered the tenant’s temporary accommodation, storage and transport of their goods to their new alternative accommodation, and the cover is only not accepted as it is not written in the TA, I would totally disagree with the loss adjuster".
A householder's policy would cover the householder's cost of temporary accommodation etc. A landlord's policy would not normally cover the tenant's cost of temporary accommodation. (I have just looked at an Aviva policy to check!). The landlord's policy will cover the policy holder's liability to the tenant.
The question is not: "Does the policy exclude liability for the tenant's losses?". It does not need to as they are not expressly covered. Rather the question is: "Does the landlord have any legal liability for the tenant's losses?"
Loss of rent claims are not the issue. Whilst you may disagree with me about how easy insurance contracts are, I think you have not grasped the subtleties of the situation.
Clint
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Sign Up17:14 PM, 21st September 2021, About 3 years ago
Reply to the comment left by Ian Narbeth at 21/09/2021 - 16:20I don't want to go too much into this but, I am very glad that you mentioned Aviva as, I have had two separate claims with Aviva for two different properties with three different loss adjusters.
On both occasions, I was awarded loss of rent and between the two new for old on damaged kitchens, floors, bathrooms and other damages.
On one of them, the flat was in such a state, that the tenant had to be moved elsewhere and the loss adjuster offered agency fees, tenant's removal, referencing fees, etc. and six months’ rent in advance if I could find the tenant alternate accommodation or said that he would find them accommodation through Countrywide who they had an agreement with. It just so happened that the tenant was offered a council house (not temporary accommodation) about a week later so did not need alternative accommodation, but I was paid loss of rent & far more for the damage then I was initially claiming for.
On the second claim, the loss adjuster told me all sorts of items I was unable to claim for however, having had experience with the first claim, I was able to claim for virtually everything I tried to claim for in the first place. In this case, I complained about the loss adjuster, so they sent another one who seemed to be in a hurry to go as he had to deal with claims in the US due to some hurricanes and he just agreed with everything to get it out of the way. This was all after raising a complaint with Aviva and referring the case to the ombudsman.
The Aviva policy wording is particularly easy to read and the sections one wishes to claim for are also easy to find.
Loss assessors, usually act for the Policy Holder often on a no fee basis and take their fees from the claim. This is a possible option for Carole if she finds it all too much acting on her own behalf. I personally prefer to do it all myself as, I believe it is relatively easy.
Carole Wicklow
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Sign Up8:52 AM, 22nd September 2021, About 3 years ago
Reply to the comment left by Clint at 21/09/2021 - 13:00
I'm not ignoring your post - I think that I need to know what the total cost is before going to the ombudsman? I agree with you that the policy is reasonably easy to read and understand - reading the insurance documents I was sure we were covered. That is what has upset me so much, you think you are covered and then find out legally you are not. The loss adjuster says exactly what Ian is saying. Maybe Ian knows of a court case that proves his point?
Carole Wicklow
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Sign Up9:00 AM, 22nd September 2021, About 3 years ago
Reply to the comment left by Martin at 21/09/2021 - 12:16
There is a list of extra clauses at the end of the AST, such as the carpets have to be professionally cleaned at the end of tenancy due to the tenants having a dog, along with the clause stating they must have insurance cover. The agent has asked them to provide evidence that the insurance has been taken out. Were they to take out insurance and then cancel it, I believe they would be in breach of contract. I am not sure if legally you can make tenants take on insurance, it would make an interesting court case! We did find one policy that was £6 pcm for contents/accommodation cover of £25k.
Carole Wicklow
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Sign Up9:08 AM, 22nd September 2021, About 3 years ago
Reply to the comment left by Ian Narbeth at 21/09/2021 - 16:20
Thanks again Ian. You are saying exactly the same things as the LA. The insurance policy is easy to read and I would have stated categorically that we were covered for tenant accommodation etc. To find out legally that that is not the case has been akin to having a rug pulled out from under me. I don't know what I don't know, nor do I have any kind of legal background to argue the point.
As you can see from the heated comments here, either people don't believe me or feel I should be arguing a case I legally do not understand.