Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Seething Landlord
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Sign Up11:52 AM, 9th August 2019, About 5 years ago
Even more worrying is the suggestion that the pre-requisites for service of S21 notices will transfer over to the new regime after the proposed abolition of S21 and could therefore apply to S8 notices as well.
In view of the far reaching implications it is a pity that the case was not appealed further but that opportunity is long gone and the ruling will stand unless overruled by a higher court or a change in the law via Parliament. Whilst technically not binding on Courts outside London, it is given added weight by the standing of HH Judge Jan Luba QC, who is an acknowledged expert in Property Law and one of the authors of "Defending Possession Proceedings" of which Amazon says "This book has established itself as the book that lawyers and advisers turn to in a housing crisis. It is the key 'homelessness prevention' handbook - a comprehensive guide to all aspects of the law relating to possession proceedings."
I suspect that he would be the prime candidate to head up a specialist Housing Court if such a body were ever established so as in all things we should be careful what we wish for.
Luke P
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Sign Up12:41 PM, 9th August 2019, About 5 years ago
If s.21/Dereg. requirements are indeed carried over to s.8 upon s.21’s abolition, a missing/omitted/late Gas Safety Certificate could prevent eviction for, say, arrears. Does that mean, theoretically, a tenant could run up an unlimited amount and the only way to get rid of them is when they themselves decide to move?
Old Mrs Landlord
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Sign Up14:12 PM, 9th August 2019, About 5 years ago
A very worrying aspect of this ruling is that in the past many of us have been giving the tenant all the required information documents at the time they sign the tenancy agreement but until the Caridon/Schoolz ruling had not asked the tenant to sign that they had received them. In such cases, if it ever becomes necessary to issue a Section 21, any tenant who feels aggrieved at eviction could deny having received the documents at the correct time and it would be their word against the landlord's. It really seems as if, rather than being fair to all parties, the law is increasingly being rigged in tenants' favour which will inevitably result in an exodus of landlords from the sector. As has been said above, there is no remedy for innocent mistakes or oversights or even to deal with situations where the landlord has complied with regulation to the letter but subsequent legislation has opened up loopholes to be exploited by wily lawyers acting for undesirable or defaulting tenants.
CARIDON LANDLORD SOLUTIONS
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Sign Up14:32 PM, 9th August 2019, About 5 years ago
Reply to the comment left by Seething Landlord at 09/08/2019 - 11:52
Paul Shamplina met with MHDCLG yesterday and discussed this case and its significance to the current Section 21 process. Currently we are all in limbo until it is decided what happens next.
CARIDON LANDLORD SOLUTIONS
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Sign Up14:51 PM, 9th August 2019, About 5 years ago
Reply to the comment left by Old Mrs Landlord at 09/08/2019 - 14:12
Totally agree with your comments.
In this case there was no Gas in the tenants actual dwelling but central heating in the communal walk way, the case was appealed but I believe that similar cases need to also be appealed.
Annie Landlord
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Sign Up20:10 PM, 9th August 2019, About 5 years ago
All my tenants have been renting from me for several years. As Old Mrs Landlord says, back then we didn't ask tenants to sign for receipt of the gas cert. Until a couple of years ago the certs were produced on a carbon pad and the fitter left one copy for the tenant, kept one for himself and gave one to me. He now completes them electronically and emails them to me and I now give one to the tenant and ask for a signature. Surely if we need to begin S21 proceedings with a long standing tenant it couldn't be thrown out because 7/8 years ago we didn't request a signature - could it??
Seething Landlord
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Sign Up1:54 AM, 10th August 2019, About 5 years ago
Reply to the comment left by Luke P at 09/08/2019 - 12:41It is section 2 of "A New Deal for Renting" that gives rise to these concerns, specifically paragraphs 2.30 to 2.34
2.30 The Deregulation Act 2015 contains measures aimed at improving safety in the private rented sector by requiring landlords to have met several safety and best practice standards before being able to use section 21 to end a tenancy.
2.34 Tenants across all sectors must have confidence that their home is safe. The Government intends to carry over the measures detailed above into the new tenancy regime so that tenants can be protected after the assured shorthold regime is removed from the Housing Act 1988. We will also consider applying these protections to all users of the Housing Act 1988, not just those in the private rented sector.
Taken at face value, this could indeed mean that it would be impossible to evict for any reason if the Gas Certificate had not been properly served at or before commencement of the tenancy - the other requirements can be rectified at the moment by e.g. refunding the deposit but it is not inconceivable that even this let out could be removed.
I doubt whether even this Government would intend that a tenant could stop paying rent and yet be protected from eviction but my fear is that it could become an unintended consequence if S8 is revised without proper scrutiny or understanding of all the ramifications as seems to have happened with other laws and regulations. Having said that, what is the justification for making any of the S8 grounds subject to compliance with the so-called "protections"?
Getting the new S8 right, fair and balanced is going to be crucial to the survival of the PRS. The last thing we need is another fiasco such as followed the Superstrike case in relation to prescribed information.
I urge everyone to emphasise the importance of this matter when responding to the consultation - if S21 is to be removed, S8 must be available unimpeded by irrelevant obstacles.
Luke P
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Sign Up9:45 AM, 10th August 2019, About 5 years ago
Reply to the comment left by Seething Landlord at 10/08/2019 - 01:54
A comment from another forum: “ Govt has no interest in making it easier for tenants to be booted out in rent default cases.
The longer it can legally make LL retain rent defaulting tenants the better as far as it is concerned.
This because it doesn't have to fund housing costs.
LL lose £9 billion a year mostly caused by rent defaulting tenants.
This is £9 billion the Govt DOESN'T have to resource!
It is just a simple fact that the PRS suffers massive losses.
I can't think of a single other industry which loses so much money to non-paying customers.
It is simply not in the Govt best interests to give speedy possession to LL.
If S8 remains no matter how enhanced it will take an average of 20 months to evict.
That will be the end of the mortgaged PRS which is 50% of the market.
Unencumbered LL are OK as they can afford to lose income as they have no mortgage to pay.
It just means they might miss out on a holiday..........big deal!
Mortgaged LL however are in a whole world of hurt.
It just wouldn't be viable to remain a mortgaged LL.
I predict that Govt will do nothing with the S8 process.
So LL will have to endure even longer court processes as there simply aren't enough Courts and Judges to administer all the S8 claims
It was bad enough with S21.
I can see lots of LL jacking up rents via S13 to get rid of tenants using S21 before it is abolished and then going for better quality tenants.
The last thing the Govt will be doing is to invest in facilities which gives LL easier eviction
Just never gonna happen!
LL are deluding themselves if they believe Govt will adjust the S8 process to be similar to S21.”
Seething Landlord
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Sign Up10:49 AM, 10th August 2019, About 5 years ago
Reply to the comment left by Luke P at 10/08/2019 - 09:45
That is a fairly extreme view but might well prove to be prescient.
Freda Blogs
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Sign Up12:28 PM, 10th August 2019, About 5 years ago
Reply to the comment left by Luke P at 10/08/2019 - 09:45
@Luke P
"Unencumbered LL are OK as they can afford to lose income as they have no mortgage to pay. It just means they might miss out on a holiday..........big deal!"
Seriously? Is this your view or are you projecting that this might be the government's view?
If the former, I find that statement offensive. Many landlords rely on the rental income for rather more than holidays - so loss of that income IS a big deal and should not be belittled. If properties are unencumbered, most likely it is at the opportunity cost of something else -savings or holidays foregone in the past or simply as a result of hard work.