Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Yvette Newbury
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Sign Up16:42 PM, 23rd October 2013, About 11 years ago
Oh dear, we had a property in Bristol that was broken into whilst empty and the NEW boiler stolen. They wore gloves so there was no evidence of who had taken it and nothing else was taken. We therefore waited until we had secured a new tenant before installing the boiler, had it all set to go apart from putting it on the wall but I can see how difficult that will be in your situation due to pipes etc missing too. Perhaps with your improved security features you would be OK to reinstall pipes, but just leave the actual boiler until you have secured a tenant? A new tenant would then know for sure they were getting a brand new boiler.
Sorry this isn't ever so helpful, but I wanted to post so that you know it happened to someone else too.
Sue P
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Sign Up16:46 PM, 23rd October 2013, About 11 years ago
I guess you could move in yourself for a couple of weeks with minimum furniture. You would be the security guard yourself and be on hand for viewings.
Also you would be able to get insurance - and assuming you make a capital gain when you sell up (in the future of course) as it was your principal home for a while there are tax advantages too.
Neil Patterson
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Sign Up16:52 PM, 23rd October 2013, About 11 years ago
Hi Jerry,
From experience I would persevere with the existing insurers as any new insurance providers will not normally take a risk on while there is an ongoing claim so could be very difficult.
You obviously can't move someone in while the property needs repairing so the vacancy rule should be ignored by your existing insurers.
If they are not helpful please do instigate their complaints procedure as I am sure there are regulatory rules about treating customers fairly and your right to adequate insurance cover.
I hope that helps.
Mark Alexander - Founder of Property118
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Sign Up17:05 PM, 23rd October 2013, About 11 years ago
Is the property advertised on Rightmove, Zoopla and DSSmove?
Does the advert say "DSS welcome" and "no deposit no fees subject to guarantor"
Do the adverts mention the £100 moving incentive?
Has your agent run a Rightmove Plus report to show you comparable properties which have recently been advertised and let in the area?
Have you listed it with more than one agent?
.
Graeme
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Sign Up17:30 PM, 23rd October 2013, About 11 years ago
Jerry - I've had a similar problem with a house in Lancashire that I had bought at auction. I replaced with plastic pipes under the floors. Only the short pieces of pipe from the radiators dropping down through the floor and immediately connecting into the plastic, are copper. Also copper pipes only extend for about 1 metre from the boiler then it converts to plastic. Works fine, and so far no floors ripped up! Plastic is also cheaper than copper! Hope this helps.
DC
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Sign Up11:03 AM, 24th October 2013, About 11 years ago
Jerry
I use Alan Boswell too and they refer me to Ocaso for property insurance when the property has been unoccupied (for more than 60 days with my arrangements). I'm surprised they didn't advise you.
They allow you to set up a direct debit and then cancel as soon as the property is tenanted in order that you can then put the property back on your usual Alan Boswell arranged policy.
http://www.ocaso.co.uk/en/paginas/seccion-productos/productos/Unoccupied-Residential-Property-Insurance.htm
Good luck
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Sign Up14:15 PM, 25th October 2013, About 11 years ago
Reply to the comment left by "Mark Alexander" at "23/10/2013 - 17:05":
It's fully managed by reputable managing agents, who assure me that it's advertised in all kinds of places - I have checked and the incentives are there on Rightmove. Can you imagine JP letting them do less? 😉
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Sign Up14:28 PM, 25th October 2013, About 11 years ago
Reply to the comment left by "DC " at "24/10/2013 - 11:03":
Yes, they have referred me to Ocaso in the past too, but advise that in this case they would not be prepared to offer cover while a claim is in progress.
The latest joy is that, with no boiler being installed until a tenant is found and thus no requirement for electricity to be left on to operate that, so far they are unprepared to allow me to leave circuits turned on to operate lights on timers and the alarm system without invalidating the fire cover (that being a condition of my mortgage lender, of course).
Rock, meet hard place.
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Sign Up14:46 PM, 25th October 2013, About 11 years ago
Reply to the comment left by "Graeme " at "23/10/2013 - 17:30":
Plastic pipes seem like a good idea. I'll ask the plumbers.
Robert M
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Sign Up12:31 PM, 26th October 2013, About 11 years ago
Reply to the comment left by "Jerry Jones" at "25/10/2013 - 14:46":
Definitely use plastic piping instead of copper where possible.
Apply Smartwater to copper piping and boiler (and anything else of value).
If you choose not to use Smartwater, then you could perhaps apply anti-climb paint to copper piping as a deterrent, (the mess it makes of the thief's clothes will make it not worthwhile stealing the copper).
Put up CCTV (or good quality dummy CCTV), and the warning signs.
In terms of letting the property, don't just rely on agents, do your own advertising on Gumtree website, any local online forums, and in the local press. Ask a friend to be a mystery shopper (potential tenant looking for a property like yours) and see what service they get from the agent (and what barriers the agent puts in the way, e.g. "we don't take DSS", "you need to pay £150 application fee", "you need to provide a month's deposit and a month's rent in advance", etc, etc), you may find that the agent, while assuring you that they are doing everything possible to let your property, may in fact be your worst enemy by putting off potential tenants. I had this problem when I used an agent for a property 100 miles from my home, the agent had it for 3 months and only had one potential tenant, they said there was no demand and I should reduce the rent. I took it off them, advertised it myself in the local press at £100 pcm MORE than the agent advertised it at, and I had 14 enquiries, 9 turned up to view, 8 of the 9 wanted it, and it was let within 2 weeks of me taking it off the agent. By all means use agents if you wish, but don't rely on them!!!!! (I don't use agents for any of my properties now).