Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Judith Wordsworth
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Sign Up11:11 AM, 18th November 2022, About 2 years ago
If property walls/ceilings are wiped with sterilising solutions and then painted with anti-mould paint and if due to tenant(s) lifestyle (not ventilating the property, not heating the property, not cleaning the property) any mould does appear they should be cleaning it off. It takes months, even years for that amount of mould.
As you say plenty of shop bought products available.
But tenants often don't do this. I have been told by LA and Environmental Health that you cannot tell someone how to live their life.
An ex-tenant of mine told me that if I wanted the condensation wiped off the windows then I should be sending someone round every morning as it wasn't her job to do this. Even though she put in writing that "no-one in this county opens windows on the autumn/spring/winter as it was too cold". The condensation was allowed to pool on the window sills and overflow down the walls!
Seething Landlord
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Sign Up11:47 AM, 18th November 2022, About 2 years ago
The landlord was a Housing Association, not the LA.
We all know that lifestyle is often the cause of mould but be very careful that you are aware of all the facts before casting aspersions at the tenants in this tragic case. There were massive failings on the part of the landlord and reacting with anything but sympathy for the tenant will reinforce the public view that we are all obnoxious, self-righteous scumbags.
Indiajane
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Sign Up11:49 AM, 18th November 2022, About 2 years ago
Reply to the comment left by Judith Wordsworth at 18/11/2022 - 11:11
It is very sad that yet again that the PRS is being blamed for a senseless tragic death. We had a tenant send an email this week saying that they had mould on their window and sent a link outlining the case. We replied that no responsible landlord or agent would let that happen under their watch. It is offensive to imply that all landlords would let their tenants live with mould when that is absolutely not the case. We spend a lot of time educating student tenants, every room needs airing daily and windows need wiping in winter. The main one is drying clothes in the room but they still do it. We have to carry out regular inspections. Many tenants are scared to put the heating on now even though we have a generous all inclusive heating allowance at the old rates until next summer. We use mould paint too in shower rooms and bathrooms, it is very effective as well as fans of course.
DP
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Sign Up12:42 PM, 18th November 2022, About 2 years ago
Reply to the comment left by Jane rees Rees at 18/11/2022 - 11:49
I have a lovely old stone built cottage which I have let out for several years now and lived in it once myself for a year.
So of five sets of tenants including myself there has never been any trace of mould anywhere until the last ones and the bathroom is now quite badly affected with mould on the ceiling, wall tiles, grout and silicone seal around the bath and along the shower door seal against the glass.
There is a fan fitted in the wall but tenants turn them off sometimes because they run for a while after use at night and then don't bother to turn them back on again.
Surely this proves that it is mostly to do with lifestyle and attention being paid to the proper aeration of the room.
I have another leasehold studio flat situated in a block which always seemed to suffer from mould but the freeholders replaced the metal windows with double glazed and I have double insulated the loft etc and I also fitted an air brick in the wall, fitted a washer dryer and issued strict instructions not to turn off the fan. Since then it does not suffer from mould.
I have never used a ceiling fan in any house I have lived in and they have all been old and never suffered with mould.
Tenants need to be educated or asked to pay for re-decoration if they allow mould to develop perhaps that would make them more attentive.
Seething Landlord
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Sign Up13:13 PM, 18th November 2022, About 2 years ago
Reply to the comment left by DP at 18/11/2022 - 12:42
Your two examples contradict your statement " Surely this proves that it is mostly to do with lifestyle".
What it proves is that it is sometimes due to lifestyle and sometimes due to faults with the building.
In the tragic case that has started this discussion it was clearly faults with the building and the negligence of the landlord in failing to address them. The usual knee-jerk "blame and educate the tenant" response is totally inappropriate, as is conflating this case with unrelated anecdotal experience.
LordOf TheManor
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Sign Up13:55 PM, 18th November 2022, About 2 years ago
It's not just students who need educating..... it's everyone - but nobody wants to know!
All my tenancies start out with new silicone around the bath, shower, shower/bath and kitchen sink/draining area and are completely limescale-free on all bathroom 'wet surfaces', including shower doors which get new plastic drip strips fitted. Stainless steel sink/drainer are limescale-free too, as well as all tap spouts.
Even though there is always a discussion about staying 'on top of' cleaning to avoid damage by 'cleaning neglect', it doesn't make much difference.
By the time of the first inspection it is obvious that nobody much likes cleaning their bathrooms routinely - or even semi-regularly. We all know that silicone isn't white one day and then black the next! The tenants are very quick to blame the silicone and deny seeing it discolour in the process of turning black.
At key handover, I advise on which products make light work of cleaning, including the one that is great at preventing the build up of limescale and how to remove it. Nobody understands limescale - and nobody seems to care about it in the slightest!
By first inspection time, limescale has already started to build. Tenants show me their collection of 'eco products' (if they have any products at all). That's not to say they use them, though. What happened to the ones I suggested? Tenants say they went shopping and just opted for eco stuff. All a complete load of rubbish in a hard water area.
None so deaf as those that don't want to hear!!
Seething Landlord
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Sign Up14:01 PM, 18th November 2022, About 2 years ago
Reply to the comment left by LordOf TheManor at 18/11/2022 - 13:55"None so deaf as those that don't want to hear!!"
Which applies equally to landlords, as illustrated by this tragic case.
a.murray18@ntlworld.com
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Sign Up14:20 PM, 18th November 2022, About 2 years ago
Reply to the comment left by Judith Wordsworth at 18/11/2022 - 11:11
If this tenant asks for a reference then the fact she will not even wipe her windows should be stated. I would not take her if I knew this.
Jill Lucas
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Sign Up14:21 PM, 18th November 2022, About 2 years ago
Reply to the comment left by Judith Wordsworth at 18/11/2022 - 11:11
We have had issues with black mould and one tenant called the housing department to report it! They advised it was the lifestyle of the tenant who was drying clothes on radiators without ventilating the property! Now with all our tenants we provide them with a booklet on 'Mould & Ventilation' and have had no issues! Tenants need to be educated on this and they should also ensure they maintain the basics in their properties! We cant comment on the issue in the press but you just cant blame the landlord!
Dinnage
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Sign Up15:12 PM, 18th November 2022, About 2 years ago
I do agree there has to be much more education that condensation will turn black if not tackled.
We had a tenant's flat which looked like the Black hole of Calcutta. Combination of smoking, incense burning, drying clothes indoors, and the fans being totally bunged up with either fat (kitchen) or years of accumulated dust.
We saw a dramatic improvement in the moisture levels once we supplied him with a condensing unit,
and after it had dried out, fitted new draught free ventilation filters and fans, plus anti mould paint. Transformed.