Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Reluctant Landlord
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Sign Up14:48 PM, 3rd July 2020, About 4 years ago
Reply to the comment left by Alison King at 03/07/2020 - 10:20
I get no furlough and can't apply for a grant. I have been shafted by tenants refusing to pay while the world stopped turning and now at the mercy of the courts in terms of time and cost. While I completely agree that its not fair to tar everyone with the same brush, if I don't keep the business going then I'll be selling up and there will be a whole lot more looking for housing. If the LHA was established as a line in the sand for average rents in the area then why shouldn't I charge the same. The LHA is still under the market rate for the same property in the area. I have always rented below the LHA but my costs are increasing....
Clint
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Sign Up14:59 PM, 3rd July 2020, About 4 years ago
Reply to the comment left by Alison King at 03/07/2020 - 10:20As a landlord who has many tenants on benefits, I would say take the opportunity of getting the maximum rate which is the LHA rate. It may sound taking advantage of the system however, if you rented to benefit tenants you would know how UC operates where they just don't care about landlords losing money and in fact I would say probably have a good laugh.
I have lost six months rent with just one tenant due to stupidity of the system where on two occasions they paid the money to the tenant once in Oct, Nov, Dec 2018 and once in Jan, Feb, March 2020 where the tenant just kept the money and there is absolutely nothing I can do about it. This has also happened with another tenant in Jan, Feb, March 2020 and this is all due to DWP not following their own procedures..
These are just two instances. In all, since UC started, I have continuously lost money so much so that I now demand that benefit tenants have a guarantor.
Clint
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Sign Up15:07 PM, 3rd July 2020, About 4 years ago
Reply to the comment left by WP at 03/07/2020 - 09:56
I would be very interested to know how you get direct payments. Are they on HB or UC? I have never been able to get direct payments form UC until the tenant has been at least two months in arrears. With HB I always got direct payments.
If they are on UC and get direct payments from the onset, please let me know how?
Kate Mellor
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Sign Up15:23 PM, 3rd July 2020, About 4 years ago
It's my understanding that you can only increase rent after the fixed term has ended; and then, only once per year. Unless you have, with the tenant's agreement, made some improvements to the property with the understanding that the rent would be increased as a result. For example, if you agreed to fit a new kitchen and you gave the tenant the option that if you fitted it you would increase the rent to £X per month to reflect the increased rental value due to the new kitchen. The key here is the tenant must agree, so they will presumably expect something in return for it.
Mick Roberts
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Sign Up17:06 PM, 5th July 2020, About 4 years ago
Us HB LHA UC Landlords undercharge for many years when the LHA rate is low, as unlike 'normal' Landlords who just issue a rent increase, we are mindful that this means more money coming out the tenants limited pocket.
So when LHA do finally increase after years of underpaying, we have to take advantage of it, after all, we are HB Landlords. We do structure our rents around LHA or get forced to take much lower rent than we may have done to working people.
So we get it while we can as u can be sure, there will be many years going forward, when we have to accept the lower amount again, as to not hurt the tenant.
Tenants & DWP do forget this when the odd one-I had about 3% saying U milking it Mick or u getting top whack. Till u remind 'em you've been undercharging 'em for the last 5 years. And then u show 'em the current rents in the area. I tell 'em it's easy, go on Rightmove to rent, put your postcode in, half a mile, you will see there are only 4 houses to rent within 1/2 a mile & all A LOT more than yours. Most are 'ok after that once you've sent 'em the links of the expensive rent houses.
Reluctant Landlord
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Sign Up12:51 PM, 7th July 2020, About 4 years ago
Reply to the comment left by Clint at 03/07/2020 - 15:07
This is my latest email to the DWP (in the form of a first tier complaint) when UC paid the tenant direct from the outset of his claim. This may answer your questions..
email headed - Stage 1 Complaint - MPTL REFUSAL
Ms XX,
I have just received a letter of notification that states you are unable to make any MPTL payments to me in regard to tenant arrears.
I feel this decision must be challenged and reversed, due to the FACT that:-
1. These arrears have come about only as a DIRECT result of the decision made by DWP staff to pay Mr X directly when he first set up his claim with a UC representative. As soon as the tenant applied for UC (via the telephone application), the 'housing costs' element of the claim should have automatically been set up to be paid directly to myself the Landlord as it meets with many of the Tier 1 level factors, which SHOULD have been determined as part of the conversation with UC staff at the time of his application.
The reality is that previous to his UC claim I had been receiving direct HB rent payments since 2011, precisely because of the chaotic nature of his lifestyle. Mr X has been/still is, in and out of prison, and has a history of drug use. As a result he is unable to stabalise his financial affairs.
I would like to make reference to the APA Guidelines, Section 5 Annexe A which specifically highlights Tier 1 factors that point to the highly likely/probably need for such payments to be made directly to the Landlord.
Tier 1 Factors include:-
1.1 - the Tenant has had/is still having issues with drug use.
1.8 - The tenant has been issued with a possession order and is now at risk of eviction.
2. I was unaware Mr X had even applied for UC until his direct payment of Housing benefit stopped. As you are fully aware, a Landlord has no way of knowing that a tenant has applied for UC, and therefore there was no way I could have applied for a MPTL before or during the claim process.
3. As a consequence of explaining the above situation, and yourself agreeing now to MPTL rent payments based on these facts, it will ensure no further arrears accrue. It will therefore never get to the stage that two months worth of arrears will accrue in order to have a third party deduction made.
4. By refusing to reverse this decision, you are putting myself as the Landlord out of pocket for withholding rent fairly due for the period of entitlement that Mr X was, and still is in residence at this address. You are therefore actively putting this tenant in rent arrears, and at risk of eviction.
I await your response, and more pertinently a date of when this missing 'housing costs' element of £65.75 for rent 11 May - 15 May 2020 will be forwarded.
Reluctant Landlord
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Sign Up12:55 PM, 7th July 2020, About 4 years ago
Reply to the comment left by Clint at 03/07/2020 - 15:07
with new tenants I refuse to take them on unless they give express permission that I can talk to UC direct about their claim AND insist they agree to making sure UC are aware THEY want the landlord paid direct too. I call UC before I even put ink on the TA. This also acts as another check as UC tell you if there already have deductions for things like rent arrears...very telling!
Clint
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Sign Up12:59 PM, 7th July 2020, About 4 years ago
Reply to the comment left by WP at 07/07/2020 - 12:55
I have in the past tried that but they have always told me that I should have the tenant with me when making the call. Do you get them to sign a letter in order to get their express permission? I have tried with a signed letter from the tenant but has not worked before.
Reluctant Landlord
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Sign Up13:37 PM, 7th July 2020, About 4 years ago
Reply to the comment left by Clint at 07/07/2020 - 12:59
My tenants and I live 400 miles apart so no chance! If the tenant clicks on their journal to say they give you express permission for you to talk to them then UC can't refuse to talk to you. A lot of UC staff give you a load of crap saying they still can't but if this is in place they can. Ask to speak to a Manager on the phone there and then if you get a jobsworth that wont comply.
Reluctant Landlord
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Sign Up13:39 PM, 7th July 2020, About 4 years ago
Reply to the comment left by Clint at 07/07/2020 - 12:59
tenant should only have to tick a box on their journal or write a note in the journal itself stating they give explicit permission for the LL to talk to UC about their claim. it is instant. UC can then log onto their system and see the tenant has updated it and they can talk to you straight away.