Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up9:34 AM, 21st September 2013, About 11 years ago
Reply to the comment left by "Dunsaw " at "21/09/2013 - 07:49":
Thanks Dunsaw - great to know people can see what we can see! All properties will get a discount on a Rating Survey if they do within a certain time period & the reason they are doing it is that they have made improvements & want us to re-grade it.
We are still working on the time period we'd allow (because some improvements may take months, but we don't want LL abusing the system and use the re-grade option to just extend their rating at a lower cost than a full survey), so I think we'll be agreeing a suitable timescale on a case by case basis with the landlord if that's what he wanted to do.
But we know that the cost of a re-grade would be one-third of the original cost he paid for the Rating survey in the first place, with a minimum of £50.
Yvonne B.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up1:48 AM, 27th September 2013, About 11 years ago
Hi Kirsty,
I really don't think the star rating system will be any use to anyone.
In most areas demand is outstripping supply for rental property, tenants can't be choosy, they have to take what they can get - this is why bad landlords & bad properties can flourish.
Bad properties & bad landlords are almost always dealing with the most vulnerable in society, those on benefits who have no choice where to live - they are lucky if they get offered anything and will therefore have to accept the bad property.
Star ratings of properties or landlords will not change this fact!
Many years ago before LHA came to be, there used to be a rent officer who visited the property on a regular basis to ascertain a fair rent which would be paid in Housing Benefit direct to the landlord.
This is the best way to control bad properties, working people would generally run a mile from a damp house or move on quickly from a bad landlord but HB tenants are stuck with it because no-one else will take them.
The LHA system took away the rent officer, now every 1 bed flat for example, is paid the same - whether it's fab or trash, therefore the bad landlord is the winner because they don't spend money on the property but get the same rent as the good landlord. Star ratings will not affect this.
Bring back the variable rents & rent officer - the rent officer can determine if the flat is uninhabitable or below par and refuse any HB payments on that property until it is upgraded. When it's habitable, the rent officer can decide on a fair rent, therefore the good guys will always do better than the bad guys & properties receiving the top rate can have rent paid direct - every landlord can get tips from the rent officer on how to bring up to par and receive best rent and so getting the education they need - GOOD GUYS HAPPY - BAD GUYS EDUCATED - PROBLEM SOLVED!
Mark Alexander - Founder of Property118
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up7:34 AM, 27th September 2013, About 11 years ago
Reply to the comment left by "Yvonne B." at "27/09/2013 - 01:48":
... but the cost of employing the rent officers?
.
Yvonne B.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:18 PM, 27th September 2013, About 11 years ago
In my area the 1 bed rate is £80.77 but some flats would only generate £55 pw in the private sector due to lack of space, etc.
A rent officer would save the government a fortune if a fair rent was paid for each property.
The environmental health officers of each council are already spending a lot of time checking HMOs and self contained flats. In my area they are checked around every 2 years.
The councils can amend there job descriptions and increase training so they can also become a rent officer, they are already visiting properties on a regular basis, know whether they are average or above average for a particular area, they deal with the landlord and know if the landlord is good or bad. They can use the HHSRS system but also measure the properties for space, look at quality of furnishings, EPC ratings,etc and agree a fair rent with the landlord, They can then encourage the landlord to improve the property to increase the rental value.
The carrot is much more effective than the stick.
The councils should be able to apply to the government for extra cash to fund a few extra officers required to deal with the extra workload, but as the government would be saving a fortune on Housing Benefit I think they would be in agreement.
Also, if the flat reaches the top value (of £80.77 in my example) then the benefit should automatically be paid to the landlord - another carrot!
The good landlords will have nothing to fear and will gain from their cooperation with the environmental health officers.
The bad landlords, who normally avoid environmental health, would lose some or all of the rent money until it was brought upto standard.
Environmental health officers suddenly find themselves dealing with lots of 'Friendly landlords' who want to do whatever they ask!
Happy tenants in better properties where everyone is working to achieve the same goal.
Everyone's a winner!
No accreditation schemes, etc, etc. bad landlords just don't sign up and operate under the radar - but they also have the most HB tenants - that's the only way to get to them.
Yvonne
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:46 PM, 27th September 2013, About 11 years ago
Hi Yvonne, sorry only just seen your original post.
I'm a bit confused, because the star rating system is doing exactly what your Rent Officer would do, albeit:
- it's voluntary at first for landlords, therefore it's only when it gets more widely recognised in the market that 'bad landlords' will be forced to adapt to it, or lose out on rent/tenants to those that have it; and
- it isn't linked to LHA directly...yet. We are definitely starting to explore how the LAs may use these star ratings.
You said "They can use the HHSRS system but also measure the properties for space, look at quality of furnishings, EPC ratings,etc and agree a fair rent with the landlord, They can then encourage the landlord to improve the property to increase the rental value. The carrot is much more effective than the stick." = that is exactly, 100% of what our ratings are doing.
Yvonne B.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up22:04 PM, 27th September 2013, About 11 years ago
Reply to the comment left by "Kirsty McGregor" at "27/09/2013 - 21:46":
Sorry, I don't agree, I would never want to get involved with a star rating system - why?
Because I don't need too, my flats are very good and reasonably priced and I look after the tenants - I have a waiting list of prospective tenants - why should I PAY for a star rating I don't need?
In other words, good landlords shouldn't need to sign up - they don't need it.
Bad landlords definitely won't sign up - they're definitely not going to pay for your rating to tell them they're bad!
The system won't work unless everyone signs up - in other words it needs to be compulsory.
Compulsory regulation/fees - that is the STICK not the carrot and good landlords again have to pay for bad landlords - not something I would ever agree to.
When there is under supply of property and your property has the worst star rating (bad landlord) there will still be many DSS tenants chasing it - there will be no improvement to the property - this is all just a fee collecting exercise - NOT GOOD!
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up22:40 PM, 27th September 2013, About 11 years ago
You said "Because I don’t need too, my flats are very good and reasonably priced and I look after the tenants – I have a waiting list of prospective tenants – why should I PAY for a star rating I don’t need?" - because you will let it quicker than the competition. If you're voids/gaps in tenancies are manageable because demand is so high in your area vs supply, then I agree, you don't need to....yet.
But as soon as we start seeing more voids & gaps between tenancies getting longer, some landlords in your area will do it, and then you'll have to follow suit.
We don't want this to be mandatory by the way. I agree with you, 'stick' is not the right way to go. But market forces will provide the carrot in time.
In 12 months time you may be proven right...or the way properties are marketed may be changing forever.
I also know in 12months time that I have a large developer/landlord who wants these ratings on all their new properties to show their quality, because they are obviously chasing those tenants that will pay more for better quality. And there are some tenants out there in the PRS that will do that...and will love this!
Time will tell...if we don't try, I'll never know if I could've made a positive difference, so I have to try.
Gina Blomefield
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up22:56 PM, 27th September 2013, About 11 years ago
As Kirsty was excluding London where my properties are based I rather dropped out of this debate but have read everyone's comments and opinions with interest. Sadly Kirsty I would back Yvonne's position - this star rating is for the good guys who really should not need it if they are letting good properties at fair rents.
What is needed is a system to get the bad landlords who often have the most vulnerable tenants to improve their standards. I know local authorities feel they do not have enough money and resources to check housing provided to people on housing benefit but something should be done since much of the rent given to these rogue landlords comes direct from the taxpayer so the state has a responsibility. The rent officer sounds a lot more useful than many of the 'elf and safety team who seem to proliferate at will.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up23:08 PM, 27th September 2013, About 11 years ago
I agree with most of what you say Gina. But there's good landlords with nice, good properties, and then there's great, amazing properties (also with good landlords). But the problem is, there aren't many of these around for the pickier tenants. Why? Because there's a glass ceiling on rentals, because of the way properties are marketed - it makes it too hard for tenants to differentiate the best quality properties.
So why should a landlord invest over and above the norm on his property, when he/she isn't going to get a return? So...INITIALLY...that's where Rental Ratings will get its entry into the market. Allowing the highest quality properties to get that attention.
Not for the majority of steady-eddie landlords..all which are needed, don't get me wrong. I know we need a spread of different priced properties. But at the moment we've hardly any at the top end, because it's not commercially viable to supply them.
Then in time, other landlords with more normal properties will follow suit, because they'll see the benefit in differentiating themselves from similar properties around them - a 3* star rating vs No rating will be more preferable to a tenant to view first.
Then in time again...the bad landlords will be spotlighted, because they won't have ratings.
It's not an overnight solution. This is a long term strategy.
I'm a business woman, I'm not a saleswoman. So I'm not in it for the fees. I'm in it to make a commercial difference to businesses in the rental sector ie landlords, and to give tenants what they need to.
Does that make sense?
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up9:39 AM, 28th September 2013, About 11 years ago
We are having a bit of fun today in advance of the launch of Rental Ratings on Monday! We are going to choose one landlord to win a free rating survey from all those that have registered on our holding page http://www.real-surv.co.uk by the end of today. So if you were thinking you may be interested, stick your details on here & you might win a free one! We'll announce the winner tomorrow, in advance of our full launch on Monday.