Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Anon
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Sign Up18:07 PM, 13th September 2013, About 11 years ago
Kirsty
I am going to share something I learned about professional landlords many, many years ago.
When you meet with them face to face and run an idea past them they nod, they smile and if you are very lucky they will ask you a few polite questions and wish you well.
The mild mannered janitor if you wish.
Get them behind their PC and they turn into Hong Kong Phooey! They pull no punches. They have thinking time and they tell you what they really think because it's safe to do so from behind a PC screen.
If it's market research you are doing then you are in the right place behind your PC. You also need to be engaging on other forums such as Landlordzone and Property tribes too.
However, do bear in mind that it's generally only landlords with multiple properties using these forums. There are exceptions to the rule as newcomers find them via search engines but the regulars will generally be full time landlords.
I do worry for you though because you appear to be doing your online research so late into this project of yours. You have also said that your market is unlikely to be portfolio landlords so that begs the question as to why you are posting on this forum at all.
You have described your market but these people do not tend to consider themselves to be landlords. This is because they are out at work all day laying bricks, teaching, driving taxi's and so on. They don't join landlords associations and most of them will not know what landlord accreditation is.
How will you reach that market without spending an absolute fortune on TV advertising?
Perhaps your market is in talking to letting agencies? It would be good to hear from a few of them as there are plenty of them in the members section of this forum. However, they do not appear to be engaging. I wonder why that could be?
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Sign Up18:22 PM, 13th September 2013, About 11 years ago
Haha Anon, what a great description, Hong Kong Phooey I loved it!
I'm fairly new on Property118 as a poster, but I have been doing online research here & elsewhere, reading lots, not really saying what we were thinking ourselves, but the product development has absolutely evolved from issues I know exist - because this is what all the forums are talking about.
I'm already talking to letting agents, and other key players in the PRS, and have been for a while. And the reason I'm asking for thoughts on here now, is precisely because you are the toughest audience! Your harshest criticism is exactly what I need to hear now. So if we have any glitches in our product, we can still adapt.
So agreed, big hitters in the property world and major commentators on the forums are not likely to be our customers. But those that don't post, just read, may start to take it in and consider whether it's an option to help them.
If we can help some quality landlords differentiate their properties, over and above the rubbish that exists around them, it's got to be worth trying. Not just for the landlords' sake, but for the tenants too.
Hence one of my earlier posts was "How do you differentiate your properties".
And in this day and age of marketing and business development, we don't need huge TV advertising budgets to spread the word. Property118 doesn't advertise on TV does it? And it's doing a fabulous job and has huge amount of following. I will get around to the other forums eventually....
Mark Alexander - Founder of Property118
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Sign Up19:18 PM, 13th September 2013, About 11 years ago
Hong Kong Phooey hey?
Well I've been called worse, actually I quite like it, Anon can consider that description stolen lol
Thank you too Kirsty, you're full of compliments today 🙂
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Sign Up20:15 PM, 13th September 2013, About 11 years ago
Reply to the comment left by "Mark Alexander" at "13/09/2013 - 19:18":
I do try 🙂
Steven Burnell
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Sign Up20:19 PM, 13th September 2013, About 11 years ago
A Scenario:
I've just converted a semi into two 2-bedroom flats. So, everything very new & nicely presented. Moreover, just spent a small fortune on meeting Part E Sound Proofing Regulations. Each flat generates £450 rent pcm.
My friend / competitor bought his pair of flats in the same street several years ago & they've been flats for quite some time so do not benefit from Sound Proofing. Each of his flats are a bit dated & generate £450 pcm.
Otherwise, our properties are very similar.
Would my flats be 5* and his only 3*?
If so, my flats might let before his but his will let as soon as mine have got tenants. But, if I were a bad landlord & he was exceptionally good, would my tenants still be happier than his?
If brand new spick-and-span is rated same as a used and little tired, then in my inexperienced opinion, a Landlord Rating will always trump a Property Rating.
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Sign Up20:50 PM, 13th September 2013, About 11 years ago
Reply to the comment left by "Steven Burnell" at "13/09/2013 - 20:19":
Nice post Steven...sound-proofing is something we haven't considered, so well done, you've just helped us add to the product as it's now in! (or it will be...when I get my developers to include it as part of our scoring)...this is just what I wanted from this discussion, loads of other ideas about what to include! So thanks.
Anyway, back to your scenario...now we have included sound-proofing, we would certainly grade your property higher for that area, but given that there are countless other things we grade too, I can't say if that would make you 5*. One item of difference alone is not going to make one property 5* and one 3*. It would depend on whether it tipped it over the % score from one star rating classification to another.
Yes we'd hope your better quality flat will let quicker and/or for more rental price than your 'friends'. If he's lets anyway, do you care? If demand exceeds supply, it will let eventually.
Brand new properties may rate higher on condition of the structure, but may rate lower on size for instance. Or facilities. The little extras that a landlord provides are all included in our scoring.
And a combined landlord accreditation and a high star grading will trump everything! 🙂
Have I explained that okay?
Steven Burnell
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Sign Up21:20 PM, 13th September 2013, About 11 years ago
Yes, thanks.
If your scheme gets its legs, how much will a landlord need to pay to get each of his flats/houses Star Rated? How often will they need to be reassessed? Who will do the ratings (RICS?) What if the landlord thinks the Rating is too low? Who will handle any Appeal? Will the appeal cost anything? What if Councils get involved & start to politicise the scheme or much worse, want to run their own Ratings as a Licencing Trojan Horse?
Do you have a list of proposed rating criteria & any ranking priorities & weighting factors attributed to them that you can put in the public domain?
Another Scenario:
If 2 landlords have 2 identical properties at the same rent, except one landlord spent his own money but the other got his updated via Green Deal so his tenant has to pay more for their electricity. Will the latter be scored lower than the former since the same benefits are costing the tenant more?
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Sign Up21:53 PM, 13th September 2013, About 11 years ago
Okay we're into the nitty gritty...answers below...
"If your scheme gets its legs, how much will a landlord need to pay to get each of his flats/houses Star Rated?" erm you think I'm going to disclose that on here now? Suffice it to say that per month, over 2 years, it's not much! And the opening offers are ludicrously low. How much do you think they would be prepared to pay, as a monthly equivalent? And I may be able to give you a steer...
"How often will they need to be reassessed? " rating expires after 2years. Landlord can ask for an inspection sooner if they have improved the property for instance. A mid-term recheck is lower price than a full check.
"Who will do the ratings (RICS?)" No, not RICS. We are a (new) national team of residential property surveyors with construction industry background & already involved in surveys/property in other areas...eg for the insurance market. Very experienced. But not RICS.
"What if the landlord thinks the Rating is too low? Who will handle any Appeal? Will the appeal cost anything?" To appeal costs nothing. We are formng a panel who will review the appeals. However, our ratings are very objective, so we don't expect many appeals to progress to panel review.
"What if Councils get involved & start to politicise the scheme or much worse, want to run their own Ratings as a Licencing Trojan Horse?" - the benefit of the scheme is that it will be nationally recognised, not just local. All our marketing/PR is aimed at building that awareness. We have trademark pending, so if they wanted to set up their own, and pay/resource the inspections, they would need a separate brand, marketing and surveyors to do every inspection. In my experience, councils are trying to offload extra costs, not increase them.
"Do you have a list of proposed rating criteria & any ranking priorities & weighting factors attributed to them that you can put in the public domain? " - we have them, but not available in the public domain at that level of detail yet. Our website will have lots of explanation on it - full site launching mid October.
Re Green Deal scenario - gosh you are testing me, brilliant! Do you think rental valuations will be affected by Green Deal? I'm not sure they will at all.
But in respect of our scoring, both properties being equally energy efficient will score on their EPCs. Can we ask/check about the impact on the electricity bill? Yes I suppose we should! So potentially it would score higher for better energy efficiency, but then lower if it was green deal financed. I'm making a note to discuss with the directors now! And people ask why I'm on this site...it's perfect!
Do you want to be a non-exec director?? I could do with you on my team haha 🙂
Mark Alexander - Founder of Property118
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Sign Up23:10 PM, 13th September 2013, About 11 years ago
Reply to the comment left by "Anon " at "13/09/2013 - 18:07":
Hi Anon
You probably switched of your PC several hours ago but for me, old habits die hard and I have to check in before going to bed, despite having a few glasses of wine so please excuse any typo's.
As I said earlier I loved your analysis of landlords. Your perception of forums was also interesting and I've been thinking about what you said all evening.
It's true that the vast majority of people leaving comments are seasoned professionals, however, we have noticed a change of late. Only today a student called Hannah posted a readers question regarding an issue with her letting agent. There have been quite a few posts from tenants over recent months and I welcome them as they serve to show us what we need to do as landlords and letting agents to keep our customers happy. Number one on Hannah's list was to receive an apology, see this thread >>> http://www.property118.com/our-flat-could-have-caught-fire/43426/
A key point you appear to be missing though is that for every commenter we have around 1,000 readers. We know very little about them. We have no idea why they read our forums, whether they are landlords, tenants, letting agents or just people thinking about getting into property as a form of investment. All we know is that they are watching us and reading our posts and i for one am very honoured by that.
The point I'm making is that Kirsty may well have a valid point. If these people own one or two properties or are considering their first buy to let investment they may well be interested in the star rating concept. I think your point about the route to market being letting agents is brilliant by the way. The people who own just one or two properties will often use letting agents. If we apply Pareto's theory to the lettings industry, i,.e 20% of landlords will own 80% of the properties, that means that there are still hundreds of thousands of landlords who own between 1 and 2 rental properties. If that is Kirsty's market then all she needs to do is to to incentivise letting agents to upsell their clients onto kirsty's star rating scheme and she may well be already on her way towards that tipping point, potentially a ling way down that road too.
As I said in a much earlier post on this thread, I will take a lot of convincing. That's because 25 years of being a landlords tends to make a person cynical and more difficult to convince. A newbie will go for pretty much anything if it is logical and advised by a respected mentor, i.e. their letting agent. It is if/when the newbies begin to go for star ratings in their masses that we need to be ahead of the game ourselves. In other words we need to be able to market ourselves and our properties at a higher level. As professional landlords we are highly unlikely to serve notice because we've decided to move into a property due to a crisis in our lives or worse still, sell it. We own multiple properties and we are in the business for the long term. It is for these reasons that we need to stay ahead of the game, making sure that our properties are better, that we are better educated and that we are better at marketing ourselves too. That's why I created The Good Landlords Campaign - see >>> http://www.property118.com/sponsor-the-good-landlords-campaign/
If star ratings do take off we will need to seriously consider embracing that as well as education based accreditation.
Steven Burnell
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Sign Up23:14 PM, 13th September 2013, About 11 years ago
Only if NED comes with Stock Options ha! ha!
But, two more thoughts for the moment:
Do any other countries such as Germany (where Rental is more common than UK) have anything like you are proposing & if so, how does yours compare?
Will the likes of Newham cancel their Licensing Charges if a landlord has all of his properties with a star rating & will they then focus their efforts & fees on landlords who don't have star rated properties? This way, the scheme will offer the landlord an immediate & direct commercial benefit and support the declared politics?