Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Ian Ringrose
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Sign Up19:48 PM, 20th November 2017, About 7 years ago
With Labour’s Shadow Housing Minister, point out that if the courts were correctly funded and worked at the speed the law a says they should, maybe landlord would trust a S8....
Mick Roberts
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Sign Up8:01 AM, 21st November 2017, About 7 years ago
I've got dozens of houses in Nottingham and have specialized in Housing Benefit HB for 20 years.
In Nottingham at the moment, it is only single people who have a break in their claim, that go into Universal Credit UC.
I've had 3 in the last 18 months and it's been turmoil on all 3, 100% failure rate.
Like u, when all tenants get switched, we gonna be in s__t street.
Important points I've encountered so far which I would ask/tell is:
This is part of a log I have on existing tenant, so copy your own bits into it:
We send a letter to UC SAYING TENANT IS IN ARREARS, why don't anyone at DWP, UC, see that letter & say Hang on, she in arrears, don’t pay her, & then UC contact me to say Right Mick, this is what you need to do to make sure u get the UC rent Housing element paid to u to make sure rent gets paid & ultimately mortgage gets paid.
In my opinion, ABSOLUTELY RIDICULOUS TO KEEP PAYING TENANT, when been told arrears.
Yes UC keep paying tenant even though been told in arrears, cause kid on the computer han't got common sense & wants to see the arrears come in on proper form to proper address & we can't even email 'cause we han't got secure email address, they so preciously require.
And this form, they keep changing 'cause it is never right, they haven't perfected it yet-Go copy HB that been doing direct payment 9 years since LHA.
We need to change policy if that is the case, plain obvious don’t pay tenant any more when YOU KNOW they in arrears.
Or even to not pay any more, till you’ve told Landlord what he needs to do to get direct payment.
I am further complaining, why when I’ve sent an email in to say UC47 APA arrears or whatever it is, why aren’t you ringing, emailing me, to say Yes Mick, got your arrears form, u don’t have to panic any more.
We’ve all learn’t from Local Housing Allowance, DON’T pay the tenant if any problems, any arrears, pay the Landlord. Why isn’t UC learning from this?
I explain I don’t want any direct deductions from tenants benefit, as once arrears are cleared, U start to pay tenant again & we are back to square one. Daft in’t it, a tenant in arrears is like god-dust, valuable, we want to keep them. We have learn’t this from LHA, why isn’t UC learning this?
Tracy says it’s not a matter of course to say we have received the UC47, our problem is we don’t know if they have been received, we sent 7 of ‘em in & only one had received.
We only get notification when it has been actioned & payment put in place, that is the only time we know, so as again, we could send lots in & not know they’ve been received.
Why aren't UC telling us they have received the UC47 form? So we can relax?
Ring us email us tell which form I need where. Don't keep paying just cause you've not had this treasured holy grail UC47 form that your staff so desire on the phone.
What's the worse that could happen if u pay the Landlord?
Go talk to HB staff. Learn the lesson they learnt.
Why are u asking tenant if they in arrears and then coming to your decision. Are u proper thick? What if when tenant says no not in arrears? Are u gonna pay him again as u have been doing? Do u not get it, it's in his interests to say arrears so he gets some more spondoolies to go Skegness with.
Also tell 'em as well, Homeless shelters are full, Travelodges are full with homeless & UC tenants, but u don't see this publicised.
Why aren't they talking to Landlord when tenant in arrears? How we gonna' solve it?
As again, go learn from experienced HB staff.
Apologies for my log & rants Luke, but I only have THREE UC tenants at moment, & u may be able to pick something up from my log. But that is my experience so far & my log is happening up & down the country.
I had UC complaint woman with common sense ring me yesterday, she said she is constantly being phone by MP's up & down the country with same problems as me. So the MP's are gradually seeing it.
Mike D
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Sign Up9:00 AM, 21st November 2017, About 7 years ago
Reply to the comment left by Ian Narbeth at 20/11/2017 - 12:36
Its a Self Seeking Exocet, as an ex boss described to me......
IF you as a government created the environment, then its coming back to bite you.
Landlords need only 2 things; Tenants to look after the house, and Tenants to pay the rent...easy! (You'd think) Unfortunately neither of these are true with Benefit claimants largely. As a result, if your lucky all goes well, but the high propensity of Tenants who are on benefits, Don't pay the rent and then having lost/spent thousands to get rid of them, then suffer another few thousands of refurbishment for the squalid way they choose to live.
This as Ian says, makes them completely undesirable as a Tenant and a high financial risk. A Bank would not loan money to a high risk customer, unless the rewards were high to off set known losses.
My only evictions are to Non paying tenants as i can not subsidize their lifestyle, as my mortgage company won't let me pay my mortgage randomly when i choose, as a tenant would have it.
S24 has heightened that as your likely to be loosing money to start with, and you then surely can't take further financial losses. Social housing/Government can stand the losses of small rents, high capital investment, constant expenditure of refurbishments......Oh yes they have forgotten why councils sold off their housing stock in the 1st place..... the huge losses when the rents weren't high enough to cover refurbishment costs, so they sold them to organizations to refurb, but then rents went up to pay for them.
No one in government has actually fully calculated the 'True' cost of property, the system as they would now like it, goes back to the 70s of a huge burden of tax subsidized property for those who can't and won't pay. It didn't work then and it won't work again, and the proof is the PRS.
Dr Rosalind Beck
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Sign Up9:14 AM, 21st November 2017, About 7 years ago
It might also be worth having a brief list/summary of all the things which have financially hit landlords recently - which you could hand to George Freeman: UC, Section 24, licensing (where fees are in the hundreds and they often suggest work which costs thousands in order to justify their fees - saying they aim to crack down on rogue landlords but only decent landlords register and adhere to it all), individual council tax banding in HMOs - which could wipe many landlords out when the yield is low - additional stamp duty which hampers buying and selling, exemption for CGT reduction (which discourages selling - when Osborne purported to want landlords to sell to first time buyers - which of course then cuts rental supply) and any more you can think of. Also court costs which have gone up massively, the practice of charities and councils telling non-paying tenants to stay put and steal more hundreds or thousands off landlords in the form of unpaid rent, more regulations which cost - like EPCs - and other regulations we've had for years and which cost each year like gas safety certs. It would be nice if someone could do a little table of these costs. Kate Faulkner, of Property Checklists, made the point that different departments, Ministers and so on and also councils and the Opposition are coming up with things all the time which they are slamming landlords with, without any of them having the full picture of the amount of shit which is landing on us. Philip Hammond even said on the Andrew Marr show, how we need more rental accommodation (he added 'purpose-built' because of course they are still cosying up to their pals in the Build to Rent brigade) - how they think constantly pushing us into a corner will help anyone is beyond me.
Julie Kirby
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Sign Up10:01 AM, 21st November 2017, About 7 years ago
You may be able to use my current example for my property in Cwmbran, south Wales. We are experienced landlords and let to working families (which is a condition of our mortgages).
Our joint tenants of two years – who have made a lovely home - have had a change of circumstance, have a new baby and have dropped to one wage for now. They tell us they have had a UC claim in since August which keeps deducting for twice the one wage coming in -but if and when it is sorted they will be eligible for the housing benefit element (£100 less than the current rent).
I have spent some time negotiating the system but have been unable to verify any of this as I’m not a party to the UC application. As the arrears stand at two month’s rent to date I have followed the UC website ‘potential eviction’ link which generated a call back only to be told they cannot verify any details as I’m not authorised on the account! I have filled out a UC47 online and am astounded that this hasn’t even generated an acknowledgement – we have no idea whether it is being processed. In addition my tenant is at the end of his patience and tells me that he will no longer phone UC as calls have already cost him so much money – so I cannot get added to his account to verify anything – how long does the UC system expect us to wait and why?
I have spent time researching our tenants’ options to try to help them out. I have spoken to our local bond scheme to ask if they would provide a bond to him as an existing tenant so we could use his current bond to pay off one month of arrears. I’m told the bond scheme is usually for new tenancies but they would be happy to meet the tenant – he has done nothing about this – but does work 50 hours a week and has a new baby. I’ve also referred him to our council’s financial inclusion team as there may be a discretionary housing payment available – haven’t heard a thing since. I sent the tenant’s wife info on the married tax allowance – which she hasn’t replied to.
We are prepared to wait for the next rental date but if no payment is received again we will be carrying 3 month’s arrears and are holding only a one month bond. We are still paying mortgage payments and are aware that one of the mortgage conditions has been breached.
Unless anyone has a solution the only option I can see is to issue an eviction notice two weeks before Christmas to a working family with a young baby which is definitely what we have been trying to avoid.
terry sullivan
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Sign Up11:13 AM, 21st November 2017, About 7 years ago
Reply to the comment left by Dr Rosalind Beck at 20/11/2017 - 14:03
Onn has never had a real job--i would just ignore her--shes a wos
Luke P
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Sign Up11:23 AM, 21st November 2017, About 7 years ago
Reply to the comment left by terry sullivan at 21/11/2017 - 11:13
Does anyone know her background as to why she needed the help of a housing charity? One would have thought that someone capable of making it as an MP would be either self-sufficient (even at 17) or have a reasonable family support network so as to not require a charity’s help for her housing needs… I think perhaps she’s had first-hand experience of a rogue landlord that is clouding her judgment.
Edit (to answer my own question):
Onn, 38, lived on two local estates, and describes herself as “born and bred social housing”. She has also experienced youth homelessness. Aged 17, while living with her aunt, they had a falling out, and she ended up turning to local charity Doorstep for support. It provides accommodation for 16 to 25-year-olds in Grimsby and neighbouring Cleethorpes. “They put me in a house with girls of a similar age, who’d had similar family breakdowns. It was a lifesaver, because it was a really tense situation,” Onn recalls.
I think she perhaps got a little bit mouthy with her house-providing Aunt…
Mike D
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Sign Up14:08 PM, 21st November 2017, About 7 years ago
https://www.theguardian.com/money/2017/nov/18/landlady-9500-rent-arrears-tenant-universal-credit
Mike D
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Sign Up14:10 PM, 21st November 2017, About 7 years ago
https://www.theguardian.com/money/2014/jan/21/landlords-turn-away-housing-benefit-claimants
Chris @ Possession Friend
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Sign Up16:53 PM, 21st November 2017, About 7 years ago
Reply to the comment left by Mick Roberts at 21/11/2017 - 08:01
Mick,
A complaint and a claim for Compensation should be made against UC.
I have done this uccessfully with a Council in the past, where I'd advised them the Tenant wasn't passing on their HB to me, yet the Council did not promptly stop HB and open an enquiry ( invite the Tenant in for an interview within next 7 days to explain why they weren't passing on their rent ) Upon my formal complaint to the Council, I had my HB part of my rent arrears, repaid. If it works for Councils, it should work for UC.
Failing that, a complaint to LGO ( I know they're on the side of local and National Government ) or even a MCOL against UC - somebody needs to do it !